Bringing six months of accounting records under control during healthcare expansion
An established UAE healthcare SME had expanded from two locations to five, increasing the volume and complexity of collections, supplier activity, staff costs and expansion-related expenditure.
Day-to-day transaction recording had continued, but six months of accounting records still required completion, reconciliation and a structured month-end close. Haseeb & Partners was engaged to bring the accounting backlog under control and establish a dependable monthly accounting process for the expanded operation.
Client context
The accounting process had not been fully adapted to the larger operation. Transactions and supporting documents were dispersed across bank statements, invoices, spreadsheets, emails and files received from different locations.
Management needed the outstanding periods completed and key balances reconciled without disrupting the business's ongoing operations.
The challenge
The task involved more than posting outstanding transactions. The completed ledger needed to reflect the underlying activity, distinguish supportable corrections from unresolved items and provide a dependable starting position for recurring monthly accounting.
- Six months of records required completion, classification and review
- Bank accounts, collection channels and other control balances required reconciliation
- Customer and supplier balances required review
- Supporting documents were distributed across different locations and sources
- Equipment, fit-out costs, deposits and prepayments required appropriate accounting treatment
- The chart of accounts and monthly close process needed to support a five-location operation
Our approach
Backlog assessment and sequencing
We reviewed the available records, identified incomplete periods and mapped the principal accounting gaps. The work was sequenced by accounting period and risk area so that corrections could be made systematically while current business activity continued.
Accounting record completion
Outstanding transactions were recorded chronologically using the available bank statements, invoices, collection reports, payroll information and supporting documents. Items requiring further evidence or management clarification were maintained separately through an open-items process.
Balance reconciliation and correction
Bank accounts, collection channels, customer balances, supplier balances and other control accounts were reconciled to available supporting records. Differences were investigated and corrections were made only where the underlying evidence supported them.
Expansion expenditure and accounting structure
Equipment, fit-out expenditure, deposits, prepayments and other expansion-related costs were reviewed for appropriate classification. The chart of accounts was also refined to provide management with clearer visibility across the expanded operation.
Monthly accounting cycle
A repeatable monthly process was established for document collection, transaction recording, reconciliations, review and period-end closing. This created a clearer division between historical catch-up work and the recurring accounting required to keep the records current.
The outcome
Six months of accounting records were brought up to date and key balances reconciled, creating a dependable starting point for recurring monthly accounting across five locations.
The engagement also improved the classification of expansion-related expenditure and introduced a repeatable monthly close. Matters requiring further information remained visible through the open-items process rather than being cleared through unsupported assumptions.
What this engagement covered
Backlog accounting clean-up
Completion and review of six months of accounting records
02Balance reconciliation
Reconciliation of bank, collection and key control balances
03Expansion-related accounting
Review and classification of equipment, fit-out costs, deposits and prepayments
04Recurring monthly close
Introduction of a structured monthly accounting cycle